Permanent Vancouver Employment Listings

This is a unique role, that in addition to handling administrative tasks such as preparing reports, correspondence and data entry, also has extensive telephone contact with clients.  The candidate we're looking for has exceptional listening and communication skills, is not easily flustered and is meticulous with detail.

Your previous or current office background in providing exceptional customer service in a deadline-driven environment will be essential.  Candidates must also have good proficiency in Word, Excel, and Outlook (lots of calendar management and meeting arrangements).

Very high profile professional services company in the downtown core.

Food manufacturer in Richmond has a full-time spot for a confident, outgoing and well-organized Bilingual (Eng/French) Receptionist.

Duties:

• Answer phones & greeting incoming customers
• Mail, faxing, couriers, ordering supplies

• Research and summarize sales information for sales dept. and/or brokers

• Banking & taking samples to lab
• Manage sample room & picking samples  when needed
• Type custom documents
• Tracing orders when requested by customer service
• Fill in for Order Desk and Accounts Receivables
• Data entry and report analysis
• General office work

Qualifications:

• Valid Driver’s License
• Good telephone and communication skills
• Microsoft Office, Word, Excel & Outlook
• AccPac an asset
• Working as a team and willing to help other co-workers

This position is responsible for managing all facets of training workshops and conference exhibitions, in addition to day-to-day operational support for a small IT consulting and training company on the North Shore near Park Royal.

Responsibilities:

• Coordinate and organize training events including logistics, contracts, catering, training material shipments, etc.
• Research and arrange marketing for events in foreign countries
• Organize involvement in conferences
• Process registrations and payments; issue invoices
• Manage relationships with training and event partners
• Arrange Web-based marketing
• Work with Web publisher to update website content
• Respond to inquiries
• Keep records updated
• Create quotes for training and consulting engagements

Experience & SKills:

• Corporate experience with social networking sites
• Absolutely fluent English verbal and writing skills
• Typing 40 wpm
• A friendly, professional telephone manner
• Corporate, customer service-oriented e-mail etiquette
• Superior organizational skills and constant attention to detail
• Self-reliant, natural ability to work unsupervised and be proactive
• Experience working with common business documents (invoices, POs, contracts)
• Outlook 2007, Word 2007, Excel 2007, Internet Explorer
• Preferred but not required: Adobe Illustrator and Photoshop

High profile Vancouver-based property development corporation is seeking a bright and highly energetic EA to support a very busy president.  Downtown location.

Responsibilities:
• Manages and maintains the President’s calendar and scheduling internal and external appointments and meetings.
• Coordinates all travel arrangements
• Handles al confidential correspondence.
• Composing and typing correspondence including dictated items.
• Coordinating the graphics, typing and printing of property acquisition summaries.
• Maintains files of all executive documents.
• Administration of banking, expense tracking and bookkeeping for personal
holding companies.
• Reconciliation of investments (on a monthly basis).

Skills/Qualities Required:
• Minimum five years experience at a senior administrative role
• Positive energy
• Highly organized with the ability to multitask.
• Good command of English language
• Superior communication skills
• High degree of accuracy and attention to detail.
• Proactive team player but able to perform well independently.
• Must be proficient with MS Word (including dictation), Excel, Outlook
• Strong decision-making skills with the ability to work in a fast paced environment

Key Responsibilities:

• Administrative support to the Executive Director and Board
• Office management
• Financial administration
• Membership support
• Program support
• Information technology coordination and website management

Requirements:

• University degree or equivalent
• 5 years related experience
• Strong computer skills (including html and Macromedia Dreamweaver)
• Excellent interpersonal skills and ability to work with people from a variety of cultural backgrounds
• Excellent English language writing abilities
• Effective verbal and written communication
• Ability to multi-task and problem solve in a busy office environment
• Knowledge and experience with human resource management

Starts as soon as possible.

This is a newly-created role for the Vancouver office of a global executive recruitment firm.  You will be responsible for supporting the growing Vancouver office and implementing processes that support the work of the search and project recruitment teams.

Key Responsibilities:

• Managing information in the database
• Developing and maintaining a standardized system for electronic filing
• Review all presentation material and related documents
• Create and maintain document templates
• Develop final presentations, proposals and other documents
• Ensure all career postings are placed onto websites/job boards
• Make travel arrangements
• Coordinate meetings, arrange catering services, etc.
• Expense reports and invoicing

Candidates should have at least five years of administrative experience in a fast-paced, professional environment, superior written English grammar skills, advanced MS Office proficiency, good judgement and high attention to detail.  University degree would be preferred.

You also have a great sense of humour, a willingness to jump into new things, the ability to learn and develop new skills and have some fun!

Downtown location.

This high tech company located in Burnaby is looking for an Office Manager used to handling all duties, both high and low, with grace, enthusiasm and professionalism!  You have extremely strong communication and organizational skills, are excellent at problem-solving, have lots of initiative and are able to coach, lead and delegate.  Proficiency in MS Office packages also required.

Key Responsibilities:

• All administrative services related to the running of a corporate office and manufacturing facility
• Managing filing systems
• Overseeing small support staff
• Liaising with Property Manager
• Ordering and maintaining all supplies and equipment
• Administering all office equipment leases
• Planning and organizing special events and functions
• Covering receptionist's breaks

Superb opportunity with a scientific research facility in tranquil UBC.  Reports to a Senior VP.  Ideal candidate will be a university grad with at least 5 years of E/A experience, preferably from bio-med or related research company.

Responsibilities

• Scheduling meetings managing appointments
• Preparing correspondence and presentation materials
• Make travel arrangements
• Coordinating expense reports and maintaining materials for various committees
• Oversees Contacts Database
• Provides back-up support for the Executive Assistant to the CEO as necessary.
• Oversees the scheduling and receiving of government officials, executives and other visitors

 Qualifications and Experience

• Minimum 5 years of experience in a similar role, working for a professional group
• Excellent communication skills
• Able to successfully manage competing priorities
• Advanced Microsoft Office skills

This national property management company is considered one of Canada's best places to work! 

Duties:

• Answering incoming calls
• Compiling and tracking customer requests and relaying to appropriate departments
• Mail and courier requests
• Generating reports
• Making meeting arrangements
• Typing memos & correspondence
• Various admin duties as assigned

Candidates should have at least two years of current reception/admin experience, a professional phone manner and appearance, and solid proficiency in MS Office Suite applications.  Excellent benefits.  Very convenient Metrotown location.

This incredibly busy switchboard and reception station needs a calm, competent and well-organized Receptionist to make it all run smoothly!  You will answer a multi-line phone system that averages over 200+ calls a day, as well as process mail and courier requests, order office supplies, schedule meetings, make travel arrangements for managers and assist with client events as required.

Candidates for this position must be used to multi-tasking and have a professional phone manner and good MS Office skills.

Are you an experienced, enthusiastic and friendly administrative assistant looking for a job you love?  Our client, a media company in Burnaby, is seeking an assistant to be the right-hand for a very busy administrator.

Duties will include:

• Monitoring sales territory lists and weekly sales numbers
• Basic computer set-up at workstations
• Monitor and order office supplies as needed
• Setting up phones for new staff, maintaining phone lists
• Tracking vacations
• Photocopier and printer troubleshooting
• Coding of invoices
• Mail and basic kitchen duties

We are looking for someone who is customer service-oriented with a positive, happy attitude and very good Word, Outlook and Excel skills. 

This steel and metal distribution company located in East Vancouver is seeking a full-time person for their small office in the Strathcona neighbourhood of East Vancouver.

You should have some recent office experience, a professional, friendly phone manner and good customer service and sales skills.  This is a small, mature office, so comparability will be important.  Experience in an industrial office or setting would be preferred.  Starts as soon as possible.