Calgary Temporary Employment Assignments

Our client is a large international organization with close to 40 offices across the globe. They have a strong reputation for building successful projects and a belief that their most important asset is the people who work with them. They are currently looking for add an Interface Management Administrative Assistant to joint their team at the downtown location.

Responsibilities:
? Responsible for 3rd party off-site worker ID requests
? Client LAN requests
? Preparing packages for new users and assist with log on as required
? Updating log on instructions
? Assistance with Client Helpdesk issues for 500+ users. Account re-activations
? Password re-sets
? Re-activations of security recognition access
? Accounts disabled &/or purged when user leaves project
? Requesting data management & software Applications
? 3rd Party Access Card Requests/re-activations
? Liaison between internal and external offices
? Provide general information, contact information etc, to various inter-facing companies
? Tour forms for site
? Vehicle pass requests for site
? Visitor passes for site
? Conference Room bookings/meeting arrangements; on and off site.
? Updating Interface Data Register & providing Interface Agreement numbers to Inter-face Mgmt Team
? Uploading new & updated Interface Agreements into data management software
? Travel Arrangement on Client Corporate Flight – update of Travel Log
? Attend Weekly Interface Management Meetings
? Timekeeping
? Vacation input
? Other duties as required, on-going

Qualifications:
? Minimum 5 years experience
? Excellent customer service and communication skills
? Experience with database management
? Experience booking travel arrangements
? Experience taking meeting minutes
? Intermediate to advanced skills in Word, Excel and Outlook

For further details of this position, please contact

Donna Fichter

donna@huntpersonnel.ab.ca

melissa@huntpersonnel.ab.ca

Our client is one of the world's largest providers of business outsourcing solutions; offering a wide range of HR, payroll, tax and time & attendance solutions. This client is currently looking for two:

Associate Support Analysts – MCL7046

The successful candidate will work as part of the client’s Procure to Pay Support Services team providing support and entry for the ticket entry service. As the candidate progresses in their knowledge of the application they may be requested to provide supplier and buyer email and telephone support for the OpenInvoice/OpenInvoice Receipt application.

Requirements:
? 1 year MINIMUM, Customer support or call centre environment
? 2 year degree in Business, IT or petroleum related discipline would be an asset
? Must have high speed internet access from home and the ability to work from home
? Must have strong Call Center experience and have the ability to work in a dynamic, fast paced environment.
? PC skills including Excel, Word and Outlook (or similar email application)
? Understanding of computer hardware setup and troubleshooting
? Good troubleshooting and analytical skills
? Good communication skills – written and verbal
? Ability to multitask and work independently
? Good organizational and time management skills
? Must be able to work 4pm-12am shifts on a rotating basis.

For further details of this position, please contact

Melissa C. Lyall

melissa@huntpersonnel.ab.ca

melissa@huntpersonnel.ab.ca

If you are interested in a connection with people, are passionate, with excellent communication skills, outgoing and confident, then you will want to be part of this growing, winning, team.

Responsibilities include:

• Scheduling and communicating with staff on a daily basis
• Checking emails and producing necessary files, wall sheets and confirmations
  
• Maintaining staff schedules & files
  
• Visiting stores
  
• Assisting staff and stores with any queries and logging all messages.
  

For further details of this position, please contact

Melissa C. Lyall

melissa@huntpersonnel.ab.ca

melissa@huntpersonnel.ab.ca

Executive Assistant to President and CFO - MCL7038

RESPONSIBILITIES:
Administrative Assistance

• Provide correspondence drafting, typing, filing, telephone, time management and contact database support
  
• Assist in setting up meetings with both staff and external persons, and where required, take minutes and provide follow-up with executive direction
  
• Make travel arrangements, as required
  
• Provide internet-based oil and gas research assistance, as required
  
• Maintain completeness and ensure accuracy of corporate files (including corporate transaction agreement binders, confidentiality agreements, contracts and reserve evaluations, etc.); also responsible for maintaining and safeguarding these corporate files and preparing an up-to-date file listing.

Corporate

• Compile materials for Board meetings
  
• Maintain up-to-date minute books, including drafting/typing of meeting minutes and resolutions for Canadian companies
  
• Maintain up-to-date copy of minute books of Australian companies and assist with preparation of director correspondence, minutes and/or circular resolutions, as required
  
• Prepare/ensure all filings for corporate and regulatory purposes, including the filing of annual returns for Alberta and extra-provincial returns and preparation of Statistics Canada and other government agency reports
  
• Maintain Corporate Summary Information Binder

Investor Relations

• Assist the executives in the preparation and update of corporate presentations
  
• Submit filings to satisfy regulatory requirements for Canada and U.S. (eg. SEDAR, SEDI, Edgar) and forwarding of similar documents as required to Corporate Secretary in Australia for filing with ASX and ASIC
  
• Provide liaison with share transfer agents in Australia, Canada and U.S.
  
• Assist with preparation and issuance of press releases in a time sensitive and accurate manner, including release to news wire and forwarding to Corporate Secretary in Australia
  
• Prepare weekly and monthly share trading report (prices and volumes)
  
• Prepare/maintain documentation and follow procedures for exercising of share options

Insurance

• Assist with coordination of the gathering of information for the renewal of the annual director and officer, and office contents insurance program
  
• With input from Company staff, file all insurance claims in a timely manner and follow-up and report on outstanding items
  
• Provide liaison between Controller, affected Company staff and insurance brokers

Other Areas

• Provide reception relief, as required
  
• Other related duties as assigned by either the President or Chief Financial Officer

ATTRIBUTES:
• 5 to 7 years of experience in administrative support roles to senior managers and/or executives
• Exceptional organizational skills and attention to detail
• Expert Microsoft Word; Intermediate Microsoft Excel and PowerPoint skills
• Able to multitask and take direction from 2 executives
• Able to meet deadlines and work well under pressure
• Able to prioritize and execute tasks
• Able to work independently with little or no supervision
• Able to effectively communicate, both orally and written
• Able to interact in a professional and diplomatic manner with internal and external personnel at all levels
• High regard for confidentiality and discretion
• Willingness to learn
• Available to work 37.5 hours a week
• Previous experience with a public company in the oil and gas industry
• While our office attire is casual, we expect the candidate to present themselves in a professional manner

COMPENSATION:
• Will commensurate experience
• Eligible for annual bonus based on corporate and personal performance

For further details of this position, please contact

Melissa C. Lyall

melissa@huntpersonnel.ab.ca

Only candidates who meet the candidate profile & live in Calgary will be considered

melissa@huntpersonnel.ab.ca

Administrative Customer Service Representative (3-6 months)

Our Alberta based Oil & Gas safety services provider is currently looking for a temporary Administration Person to start no later than January 3, 2011.

Requirements:

• ISN Networld knowledge (mandatory)
  
• Experience with database management
  
• First-rate Customer service skills
  
• High level attention to detail
  
• Intermediate to Advance computer skills
  
• Reliable
  
• Ability to meet deadlines
  

You will work with the client’s suppliers, who are placed into three categories (stop, yield and go). Only suppliers with the “go” status can be considered; as part of your job you will be tasked with moving suppliers through to the “go” status. This involves building improvement plans to improved their status.

For further details of this position, please contact

Melissa C. Lyall

melissa@huntpersonnel.ab.ca

Only candidates who meet the candidate profile & live in Calgary will be considered

melissa@huntpersonnel.ab.ca

Our client is a large international organization with close to 40 offices across the globe. They have a strong reputation for building successful projects and a belief that their most important asset is the people who work with them. They are currently looking for add an Intermediate to Senior Administrative Assistant in their downtown offices for a 9 month term.

Job Function:

• Provide support to senior-level Project Manager
  
• Provide backup support for pre-determined Administrative Assistant(s)
  
• Assist technician(s), when needed

Tasks and Responsibilities:

• Support group's administrative requirements, such as: - Assistance with completion of routine requisitions and work order forms
  
• Handling routing staffing agency queries
  
• On-boarding of new project personnel (computer / phone set up, office space, parking, badges, etc.)
  
• Assist with monthly expense reports and PCard processing requirements
  
• Carry out administration tasks, such as:
  
• Assist with meeting arrangements (invites, telecons, catering, conference room/meeting time coordination)
  
• Make travel bookings, conference arrangements, and events arrangements
  
• Prepare letters, memos, presentations, faxes
  
• Perform clerical and general office duties, word processing, record and files maintenance, mail distribution, and telephone reception
  
• Prepare and submit business card / stationary orders and IT requests for group members

Requirements:

• MINIMUM 5 years of experience in an EPCM environment
  
• Extensive knowledge of e-mail systems (e.g., Microsoft Outlook, Lotus Notes, etc.)
  
• Extensive knowledge of word processing and data management systems (e.g., Microsoft applications: Word, Excel, PowerPoint)
  
• Experience making travel arrangements and in-depth knowledge of expense reporting and other administrative systems

For further details of this position, please contact

Melissa C. Lyall

melissa@huntpersonnel.ab.ca

Only candidates who meet the candidate profile & live in Calgary will be considered

melissa@huntpersonnel.ab.ca

Our client is a large international organization with close to 40 offices across the globe. They have a strong reputation for building successful projects and a belief that their most important asset is the people who work with them. They have need for a strong WebLogic / Oracle Fusion Middleware Administrator (11g) to join their team.

This position is for the support/administration of multiple Oracle Fusion Middleware environments, including troubleshooting issues with Oracle SOA Suite, WebLogic JVMs, and WebLogic clustering.

Required Experience:

• In-depth experience in deep level support, administration and performance tuning of WebLogic Servers
  
• Strong Unix platform troubleshooting and system administration skills
  
• Good understanding of high-availability environments including network, clustering and security
  
• Strong oral and written communication skills
  
• Ability to effectively communicate clearly and concisely
  
• Should be able to build out WebLogic instances and clusters in highly available and fault tolerant environment
  
• 5+ years of relevant experience
  
• Experience implementing OSB.
  
• Experience using Oracle Web Logic Management Pack
  
• Oracle DBA Experience
  
• Experience with Shell and Jython scripting

Education Required:

• Degree in Computer Science or related field or equivalent work experience.
  

For further details of this position, please contact

Melissa C. Lyall

melissa@huntpersonnel.ab.ca

Only candidates who meet the candidate profile & live in Calgary will be considered

melissa@huntpersonnel.ab.ca

Here is your exceptional opportunity as a Junior Accounting Clerk in a DT Company.

This position is well suited for a detail oriented person, who is early in their pursuit of their designation, eager to take initiative, willing to learn new things and enjoys performing repetitive tasks on a regular basis.

RESPONSIBILITIES

ACCOUNTS RECEIVABLE:
• Post daily cash receipts and follow up
• Review monthly invoices
• Administration of posted invoices

ACCOUNTS PAYABLE:
• Key/attest AP
• Set up check run for approval

ADDITIONAL DUTIES:
• Handle Vendor inquiries
• Perform time-keeping data maintenance
• Maintain spreadsheets
• Coordinate with US Office on system re-codes within JDE
• Assist with month end

QUALIFICATIONS
• Post-secondary education in an accounting, finance or business focus
• 2-3 years related experience
• Detail oriented and accurate
• Task oriented, with an ability to manage multiple priorities
• Ability to work as part of a team, especially during times of high stress
• Demonstrated proficiency in MS Office, especially Excel
• Previous exposure to JD Edwards and timekeeping software preferable.

For further details of this position, please contact

Melissa C. Lyall

melissa@huntpersonnel.ab.ca

Only candidates who meet the candidate profile & live in Calgary will be considered

melissa@huntpersonnel.ab.ca

Our SE client is looking for a high energy sales administrator with exceptional customer service skills

• Social media savvy
  
• Customer centric
  
• Strong administration skills
  
• Proficient in Microsoft office (word, excel, PowerPoint, outlook)
  
• Database management
  
• Inside Sales experience a definite asset
  

Your great experience working in a customer service or sales support role makes this a fabulous opportunity for you to work with dynamic group of sales professionals!

For further details of this position, please contact

Melissa C. Lyall
melissa@huntpersonnel.ab.ca

melissa@huntpersonnel.ab.ca

11am – 5pm
Monday to Friday

MAJOR DUTIES:

• Answers all phone calls promptly and directs calls to the appropriate person.
• Greet all incoming clients in a warm and professional manner
• Maintains Visitors book.
• Ensures reception area, boardroom, guest waiting area are kept neat and tidy
• Order and maintain relevant office supplies
• Generating spreadsheets; process & prepare documents.
• Manage, organize, and update relevant data using database applications
• Receive, sort mail and deliveries.
• General Administration; File data & perform other routine clerical tasks as assigned.

CANDIDATE PROFILE:

• Must have a professional outgoing friendly manner
• Strong interpersonal skills and a willingness to participate as a team player
• Proven organizational skills and ability to work independently
• Highly effective customer service skills
• Proficient written and oral communication
• Previous experience in a reception role is essential.
• Proficient in MS Word, Outlook & Excel with a commitment to learning additional software programs as required.
• Attention to detail, well organized

For further details of this position, please contact

Melissa C. Lyall

403-269-6786
melissa@huntpersonnel.ab.ca

Only candidates who meet the candidate profile & live in Calgary will be considered

melissa@huntpersonnel.ab.ca

Our client is looking for a versatile Receptionist who excels at providing high quality service to all staff and external contacts, demonstrating a commitment to professionalism, while acting as the first point of contact in their office. Also provide ongoing clerical and administrative support as required or directed by management.

MAJOR DUTIES:
• Answers all phone calls promptly and directs calls to the appropriate person.
• Greet all incoming clients in a warm and professional manner
• Maintains Visitors book.
• Ensures reception area, boardroom, guest waiting area are kept neat and tidy
• Order and maintain relevant office supplies
• Generating spreadsheets; process and prepare documents.
• Manage, organize, and update relevant data using database applications
• Receive and sort mail and deliveries.
• General Administration; File data & perform other routine clerical tasks as assigned.

CANDIDATE PROFILE:

• Must have a professional outgoing friendly manner
• Strong interpersonal skills and a willingness to participate as a team player
• Proven organizational skills and ability to work independently
• Highly effective customer service skills
• Proficient written and oral communication
• Previous experience in a reception role & handling a multi-line switchboard.
• Proficient in MS Word, Outlook and Excel with a commitment to learning additional software programs as required.
• Attention to detail, well organized

For further details of this position, please contact

Melissa C. Lyall

403-269-6786
melissa@huntpersonnel.ab.ca

Only candidates who meet the candidate profile & live in Calgary will be considered

melissa@huntpersonnel.ab.ca

Our client is a large international organization with close to 40 offices across the globe. They have a strong reputation for building successful projects and a belief that their most important asset is the people who work with them. They are currently looking for add a Senior Administrative Assistant to our team based at their South Calgary location.

Job Function:

• Provide Executive Assistant support to senior-level Completions Manager and Integrated Systems Completion Team (ISCT) members

• Provide backup support for pre-determined Administrative Assistant(s)

• Assist technician(s), when needed

Tasks and Responsibilities:

• Support group's administrative requirements, such as:

• Assistance with completion of routine requisitions and work order forms

• Handling routing staffing agency queries

• Onboarding of new project personnel (computer / phone set up, office space, parking, badges, etc.)

• Assist with monthly expense reports and PCard processing requirements

• Carry out administration tasks, such as:

• Assist with meeting arrangements (invites, telecons, catering, conference room/meeting time coordination)

• Make travel bookings, conference arrangements, and events arrangements

• Prepare letters, memos, presentations, faxes

• Perform clerical and general office duties, word processing, record and files maintenance, mail distribution, and telephone reception

• Maintain vacation records

• Coordinate vacations and absences with other Project Administrative Assistants

• Prepare and submit business card / stationary orders and IT requests for group members

Requirements:

• Extensive knowledge of e-mail systems (e.g., Microsoft Outlook, Lotus Notes, etc.)

• Extensive knowledge of word processing and data management systems (e.g., Microsoft applications: Word, Excel, PowerPoint)

• Experience making travel arrangements and in-depth knowledge of IOL expense reporting and other administrative systems

Qualified Applicants currently residing in

the Calgary area

please forward your application to:

Melissa Lyall

melissa@huntpersonnel.ab.ca

melissa@huntpersonnel.ab.ca

Our client is a large international organization with close to 40 offices across the globe. They have a strong reputation for building successful projects and a belief that their most important asset is the people who work with them. They are looking for a professional Accounts Payable Accountant.

OVERVIEW:

Responsible for ensuring the accurate and timely accounting preparation and compliance within company policies and guidelines, of the Accounts Payables function for a large project.

RESPONSIBILITIES:

Agency & Independent Contractor invoices:

• Receive and check invoices for contract compliance, mathematical accuracy and completeness (200+ invoices per week)
• 48 hour processing time to be administered for all IC invoices
• Print reports and manage the detailed verification process to ensure hours and costs match in two computer systems
• Ensure all invoices are approved and shipped for payment each Monday & Wednesday (exception being an accelerated schedule for Statutory Holiday’s), maintain a control log, scan and file for local reference.
• Handle queries and obtain corrections as necessary

Additional aspects:

• Able to generate and read reports from the various internal information systems. (Convero, Penta and Discoverer)
• Collaborate and deliver to internal and external partner’s superior customer service
• Maintain an accurate and up to date filing system on the Accounting shared drive
• Maintain confidentiality of all privileged information
• Ensure compliance with applicable department policies, systems and procedures, while ensuring that deliverables are met
• Participate in the organizations’ environmental health & safety, recycling, sustainability efforts and quality assurance policies and standards, as well as all governing legislative requirements
• Perform any other duties as required

QUALIFICATIONS:

• Minimum Grade 12 plus some further education

• Minimum of two years Accounting experience

• Good knowledge of accounting systems and spreadsheets

• Good communication and customer service skills – verbal and written

• Attention to detail and excellent time management skills

Qualified Applicants currently residing in

the Calgary area

please forward your application to:

Melissa Lyall

melissa@huntpersonnel.ab.ca

melissa@huntpersonnel.ab.ca

Our clients come to us first for skilled staff!  If you excel at clerical and data entry roles, apply and discover the great opportunities we have available.

Overview of Positions :

• Available Monday through Friday
• Hours range from 8am to 5pm
• Pay range is dependant on position

Candidate Profile:

• Strong computer skills (Microsoft Office Suite)
• Professional communication skills
• Excellent organizational skills

Candidate Background:

• Office experience or equivalent education is an asset

Qualified Applicants currently residing in

the Calgary area

please forward your application for consideration to:

Melissa Lyall

melissa@huntpersonnel.ab.ca

We thank all interested applicants, however only those matching the qualifications will be contacted.

register@huntpersonnel.ab.ca

Experience working in the Engineering, Oil, Gas & Energy industry

Outgoing and friendly personality is a must!

Our client is a large and growing international organization.  They are successful and believe that their most important asset is the people they employ.

Our client is currently looking for Administrative Assistants for temporary assignments; however there are opportunities for the roles to become direct hires.

Job Responsibilities:

• Managing correspondence
• Assisting with bookkeeping and file management
• Attending and recording meeting minutes
• Organizing and arranging travel, events and presentations

Job Qualifications:

• Knowledge of Visio, Word, Excel, PowerPoint and Outlook
• Motivated self-starter with strong organizational skills
• Excellent written and verbal communication
• Comfortable with tight deadlines and prioritizing tasks

If you currently live in Calgary and are interested in this exciting opportunity, please send your resume for consideration to:

Melissa Lyall

melissa@huntpersonnel.ab.ca

We thank all interested applicants, however only those matching the qualifications will be contacted.

register@huntpersonnel.ab.ca

Temporary Office Assignments in Calgary

Hunt Personnel is always looking for new and fresh talent to add to our very busy team. If you enjoy people and flexibility in your schedule, then this may be the perfect opportunity for you!

Overview of positions:

• Available Monday through Friday
• Hours range from 8am to 5pm
• Pay range is $15 - $20 per hour dependant on position

Candidate Profile :

• Friendly personality
• Strong people skills
• Professional in dress and manner

Candidate Background:

• Minimum of 6 months office experience or equivalent education is required

Please send your resume for consideration to:

Melissa Lyall

melissa@huntpersonnel.ab.ca

We thank all interested applicants, however only those matching the qualifications will be contacted.

register@huntpersonnel.ab.ca